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Instructions Statement of Expenses form HOVON studies 


 

Instructions Statement of Expenses form 

 

 

  • Expenses for HOVON studies must be submitted through a Statements of Expenses form or by an invoice and a
        Statements of Expenses form.
  • The Statements of Expenses forms are available on the website at the relevant studies.
        A log in is needed for which you can apply via the log in button in the menu bar.
        Click on this button and you will find a link: username and password.
  • Statements of Expenses forms must be filled out completely and the HOVON study numbers should always be
        added.
  • The Statements of Expenses form must be accompanied by an expenses account.
        Without accountability, the Statements of Expenses form cannot be processed. 
  • The amounts on the Statements of Expenses forms are maximum amounts. If your hospital charges VAT, the
        claimed amount will have to be adjusted accordingly so that the maximum amount will not be exceeded.
        For some studies a certain amount is agreed upon for general study costs such as EC, drug costs, etc.
        You can decide yourself which expenses will be claimed as long as the costs are accounted for.
        Please note that also for these costs no VAT can be charged.
  • The Statements of Expenses forms must be submitted in time (within one year after closure of the study)
        and sent to: 


        VU University Medical Centre,
        Central Bureau HOVON,
        PK 5 X 178,
        PO Box 7057,
        1007 MB Amsterdam
        The Netherlands. 

  •  

  • The Statements of Expenses form can only be processed if it is dated and signed by the local investigator.
        It is not allowed that other departments of the hospital such as the Ethics Committee or the pharmacy send in
        separate invoices, all expenses must be claimed via the local investigator. The payments are only made to the
        bank account holders. The bank account holder is responsible for the distribution to the various departments.

  • Please always add your contact data so that we can contact you in case we have questions or need further
        information.
  • If you have any questions please contact the HOVON central office, telephone: +31 (0)20-4442124 or via
        e-mail: regina.knoester @ vumc.nl
  • Incomplete Statements of Expenses forms will not be processed.